Using the search box
You can create a search by
- adding a search term to the search box
- selecting the field to search from the drop down menu (Title; Author; Subject; Metadata; Doctext; or All Fields - figure 1) and
- selecting the search button
To search by a phrase
- type the phrase in the search box between double quotation marks
- select the search button
A search for "water quality" will return results in which the two words are adjacent to each other and in the specified order.
You can also display all objects in the digital archive by leaving the search box blank and selecting the search button. This will return a list of all objects in the archive.
Complex or Boolean search
You can create complex search queries which include the Boolean operators AND, OR, and NOT. For example, bird AND animal will find objects which contain both words. The search bird OR animal will return objects which contain either word. You can also exclude words from your results like this: +bird +animal -vegetation. This search returns all objects which contain the first two words but not vegetation. (This search is equivalent to bird AND animal NOT vegetation.)
Figure 1 Using the search box - select the search field
Using the facet filters
You can also search using one or more of the Limit your search filters on the left of the screen. Each of these, when expanded, displays the ten most common terms within that category.
- select and expand your preferred filter
- select your preferred key word or term from the filter list
You can further expand the list by choosing more from the bottom of the list of the most common terms. The expanded list of terms can be sorted alphabetically or by number of occurrences for each term (figure 2).
You can add more key words or terms to search within the results of your original search and better define the output.
Figure 2 Expanded list of key word terms
You can display this list alphabetically or by the number of times the term has been used.
What are the facet filters?
There are three Subject filters.
- is a key word thesaurus developed by the Food and Agriculture Organisation of the United Nations. Organized as a concept scheme, AGROVOC contains close to 40,000 concepts in over 20 languages covering subject fields in agriculture, forestry and fisheries together with cross-cutting themes such as land use, rural livelihoods and food security. It also includes a range of biodiversity related terms. These terms are automatically extracted from a publication.
- is a GEneralised Multilingual Environmental Thesaurus maintained by the European Environment Information and Observation Network. It contains over 6,000 terms in 27 languages. GEMET terms are automatically extracted from a publication.
- This metadata stream records any keywords associated with the object by its creator or a cataloguer.
Other filters are:
- identifies the individual(s) or organisation(s) responsible for creating the object. A search using this filter will identify an author/creator in a multi-author publication, irrespective of their location in the list of authors.
- Author & Year
- combines the Author/Creator filter with the Year filter. It lists the author/creator filter broken down by the publication year allowing you to drill down to a particular year of interest for an author/creator.
- Publish Date
- selects all objects in the archive that were produced within a time frame: those published within the last 5 years, during the last 5 to 10 years, the last 10 to 15 years, and those published over 15 years ago.
- lists all objects produced in the search year identified by the filter.
- lists the top ten publishers responsible for producing content. Be aware that government agencies may have changed their name over time as a result of machinery of government changes. You can view other publishers by choosing more at the bottom of the list.
- Publisher & Year
- combines the Publisher filter with the Year filter listing the objects for each publisher by their publication year.
- identifies Australia as the default for all material in the archive but can include additional detail such as state or territory, natural resource management region or other geographical reference where this is known for the object.
- Usage rights
- This filter enables you to identify the conditions of usage attached to an object where this has been recorded. It identifies Creative Commons licences where these have been included for an object. Not all objects have copyright or usage rights clearly identified.
Remember - you can expand the list of items in any search filter by selecting more at the bottom of the expanded filter. The resulting list can be ordered alphabetically or by the number of times the term has been used in the archive.
Figure 3 Search result list - no search term selected
Results of a search are displayed as a numbered, abbreviated list showing title, author(s), year of publication and partial abstract (where available). The blue title against the number at the top of each item in the list is a hot link to a jump off page for an electronic copy of the item. The jump off page (described further below) shows the full metadata available for that item.
To change the order of the search results, select one of the options in the Sort by box at the top of the list.
Similarly, to change the number of objects listed on a page, select one of the options in the per page box at the top.
Figure 4 Search result list - multiple search terms added
If you have selected a search term from a filter then this term is identified in the blue bar at the top of the page (see figure 4). The filters on the left of the screen have now been re-sorted to show the ten most frequent key terms for the now reduced sample of all material in the archive (figure 4). You can further restrict your search by selecting more terms from the filter list(s). As each new term is selected, it is added as an additional blue bar at the top of the search list (figure 4 shows four terms selected - biodiversity; management; natural resources; and creative commons attribution in addition to a search term practice) and the number of items in the search results is progressively reduced.
Selected search terms are displayed in green in the facets on the left hand side of the screen. Individual terms can be deleted from the search by selecting remove beside the term in the facet list or by selecting the X against the term in the blue bar above the search results. Deleting a search term results in a re-sorting of results based on the remaining search terms.
Figure 5 (below) shows an example of the details contained on the jump off page for an individual record.
Figure 5 Search result - individual record metadata jump off page
Obtaining a copy of a search item
Selecting the numbered hot link in the list of search results takes you to a jump off page for that individual record item (see Figure 5). This jump off page lists all metadata recorded for that record. The Download PDF instruction below the title of the publication is a direct link to an electronic copy of the object. For documents, this is a full text copy of the item. Figure 6 shows an example of a full text article reached through the search process.
The Back to search link to the left of the metadata record will take you back to your search results list.
To commence a new search choose the Start over button.
Figure 6 - example of full text object reached through the search process
Saving records from a search
You can save individual records from a search by checking the Bookmark box. Selected records are stored on the Bookmarks page (link at the top of the page).
If you want to save the selected records you must email them to yourself. Emailed records include the title, the item's persistent identifier and a hot link to the jump off page for that item.
Hint: Ensure that all the publications in your selected list will be added to the email by selecting a per page value larger than the number of publications.
Hint: Check your junk mail box if the email does not appear.
Figure 7 - example of Bookmarks page
Saving a search
Although you cannot save a search on the archive web site, you can save a search in your browser by using the Bookmark or Favorite site functionality of the browser. You may find this useful if you generate search results that include a large number of individual records. You will be able to return to this search at any time in the future. If additional material that meets the search criteria has been added to the archive between your original search and the subsequent search you will get the new material returned in the subsequent search.
If you are sending the results of a search to another person you can send the search code from the web address bar to them instead of sending a long list of bookmarked search results. This may be more efficient than bookmarking all individual items and emailing the results.
(Note there is a small possibility that a future upgrade to the system could change the form of a search thereby breaking the saved search. If this happens you can simply replicate the search combination and save the new search code.)
A record of your searches for a particular session is available under History. This is a temporary summary only. It is lost when you exit the NRM knowledge online search tool.
To generate the Harvard (AGPS) citation for an object, go to its jump off page (described earlier), and click on the Cite link in the TOOLS box at the top right of the page.
To cite multiple objects, select them from a search result by checking their Bookmark boxes. Then, go to the Bookmarks page and click on the Cite link.
You can save the citations in the resulting pop-up screen by highlighting the text and using the copy function on your mouse (right button click for right hand mouse and left button click for left hand mouse or control-C on the keyboard) to transfer this information to a document for saving.
To obtain both the citations and the bookmark list, you can use select all, copy and paste. This comes out as the bookmark list first (with the rest of the web page text) followed by the citation list. However, the formatting depends on where the paste is done.
Alternatively, select and copy the text in the citation pop-up, close the pop-up, select Email, and paste the citation text into the Message box of the Email This pop-up.
Figure 8 - example of Harvard citation for an object
Searching on mobile devices
On mobile devices such as smartphones and tablets, the search page may be displayed somewhat differently.
Sections of the page are replaced by clickable icons (indicated with the arrows in the images below). When clicked, they expand showing the section of the page which was replaced. When clicked again, the expanded section is removed.